Regional Clubs
Below is a list of regional Katahdin organizations that serve to mentor breeders, provide camaraderie, and promote the breed at the local level. These organizations are standalone, and not formally affiliated with KHSI, but often KHSI works in conjunction with these clubs to sponsor events.
Katahdin Regional Education Grant (KREG) Program
Katahdin Regional Group Committee
Purpose:
- To increase and facilitate development of new regional groups interested in promoting the Katahdin breed of sheep.
- To support and communicate with existing Katahdin Regional groups to aid in promoting the Katahdin Breed of sheep.
- To review applications for annual KREG grants, monitor for eligibility of funding requests, and monitor group’s compliance with grant requirements.
Act as a liaison between the Katahdin regional groups and the KHSI board.
KREG GRANT FUNDING
KHSI will budget $3500 maximum per year for each regional group’s events, no exceptions. KHSI will assist with the addition of one new regional group per year, if requested. KHSI will reimburse new regional groups up to $500 for a paid receipt for the completion of a 501C3.
KHSI will fund 75% of expenses of a Board approved regional group event or events up to a maximum $3500 a year. KHSI total outlay ( $4666 X .75 = $3500 )
KHSI will forward the first half of the 75% anticipated expenses when the event has been approved by the board. The balance to be paid upon receipt of pictures, paid receipts, a list of people attending, and a write up of the event suitable for publication in the Hairald turned in to the Operations office. If an event registration company is used KHSI must have a copy of attendees. A picture of all items KHSI has helped fund must also be sent to KHSI.
If a group is planning to have more than one event per year the $3500 total grant money should be divided between events to insure KHSI insurance is available for all events. KHSI insurance is not available unless KHSI is an active monetary sponsor of that specific event. The KHSI Operation Manager must be informed of the time and place of an event prior to the scheduled event to ensure insurance is in place.
REQUIREMENTS FOR REGIONAL GROUPS GRANT APPLICATIONS
KREG grant applications must be received by the KHSI operation office at least 90 days in advance of the event. All applications will go through the KREG committee and then to the Board for their approval.
KHSI support must be recognized in all events, with KHSI handouts and banners being provided by the Operations office. A picture of this support must be sent to operation’s office
All regional group officers and board members have to be KHSI members in good standing. If KHSI has an official representative in attendance, he or she will be given time to address the meeting. All new regional groups must have a 501C3 in place.
Each regional group has 60 days after the event to submit copies of invoices and expenses associated with the event in order to receive final payment from KHSI. If receipts and invoices are not submitted within 60 days, the entire monies advance by KHSI for the event must be refunded before any future grants will be considered for that group. If the initial 50% grant funding exceeds the total receipts received by KHSI the advance funding must be refunded to equal 75% of actual expenses incurred per receipt submitted prior to any future events being funded. Monies received by a group from an outside grant or from event admission, meals or monies received by sponsors or by fundraising
of any manner will not be considered by KHSI in their 75% sponsorship of event expenses. Said money will be the property of the regional group.
Each regional group can have more than one event per year, but KHSI will only support a total of $3500 per year, per group. If you have more than one event per year, the first event must be completed before a second event will be approved.
If a regional group wants to have a sheep or equipment auction in conjunction with their event, KHSI will not pay for any part of the auction expenses.
ELIGIBLE KREG GRANT EXPENCES
Facility: Rental
Speaker: motels, travel expense. Fees
A maximum of $200 for food. (Drinks, cups, paper goods, snacks) or any way the group determines to use this money
Advertising
Promotional items
Event Registrations Companies
Cleaning supplies
If you need help in forming a group or questions about the grant application go to KHSI website, look for KREG Gant Committee and contact any of the committee members for assistance.
To apply for a Katahdin Regional Education Grant, submit a proposal (guidelines below) to: